MINUTES OF PETER PROJECT LMC MEETING

Date:

Venue:

Present:

1. SELECT CHAIRMAN/SECRETARY AND RECORD MEMBERS

   Confirmed NK Chairman, Caroline Cooper Program Facilitator, FC Lead Academic MB Academic Supervisor (as per original proposal). FC to take minutes and act as secretary.£

2. PROGRAMME OBJECTIVES

   Confirmed as per original proposal.

3. PROGRAMME PLAN

   NK reported that a core "advanced proto-type" system is now in operation and undergoing evaluation at a "Beta site". However, this development will not effect the programme plan as contained in the proposal for the time being. Agreed that the project will proceed according to plan for at least the first three months after which a review will take place.

4. RECRUITMENT

   NK, FC and MB reported that a potential candidate for the associate post has been identified, Philip Rowlands (PR). PR has been made an informal offer which has been accepted; a formal offer letter will be sent out as soon as appropriate references have been received. Noted that the associate is likely to start on the first Monday of December.

   Regarding the associate's contract of employment FN reported the following:
   • Associate should seek professional advise on whether to join the the University's super annuation scheme or not.
   • That any increment may be considered to be "subject to performance"
   • Associate must be informed of arrangements regarding holidays etc.
   • The "notice period" of 3 months on the standard university contract should be reduced to 1 month.
   • A probation period can be incorporated into the contarct

   This will involve changes to the standard University contract. FM advised that in the past such changes have been handled by Andrew Jones (AJ) at the TCS center. Agreed that NK will contact AJ regarding any desired changes to the standard contract.

5. ASSOCIATE

   • Induction: Noted that PR is already familiar with the University and the company and that no formal induction process would be required. Associate will however require an introduction to the TCD. FN advised that PR should be booked on to an induction course as soon as possible. Agreed that NK will contact "Kate" at TCD and make appropriate arrangements.
   • Supporting studies: Noted that associate will be require to undertake a mini-project after the initial induction course which will take about a week of his time.
     • Agreed that FC and MB will register PR for a higher degree as soon as possible.
     • Noted that work solely concerned with the higher degree (literature searches, writing-up, etc.) will be carried out in associate's own time.
   • Reports: FN reviewed progress reports process. Circulated sample (Howell House Bakery) of achievement reporting format.
   • Appraisal: Agreed as per "supervisor's handbook".

6. INTELLECTUAL PROPERTY RIGHTS/CONFIDENTIALITY

   Agreed that associate will sign the "Tachograph Non-disclosure Agreement". Collaboration agreement to be signed be NK and representative of the University.

7. FUTURE MEETINGS

   FN advised on format of future meetings. FN circulated the following:

   • Administration and project management notes
   • Sample agenda for LMC meetings

   Noted that minutes of LMC are also to be sent to TCD c/o Julia Bottomly.

8. FINANCIAL STATEMENT

   FN advised that budget reviews should comprise "what's been spent", "what's committed" and "what's left". FN circulated a "financial statement" proforma. Noted that the University Finance Department will supply necessary information (given sufficient time).

   Approved (all) the purchase of a central server and related software at a cost amounting up to the entire equipment budget £6000.

   Agreed (all) that any other equipment that my be required will be purchased directly by the company.

9. AOB

   FN recommended that FC, MB and NK attend a "New Partners Workshop" and that the next work shop will take place on 6 December 1999. FC and MB commented that they will be unable to attend on that day. Agreed that NK will try to be present.

   Next meeting of LMC, 14:00 Tuesday 25 January 2000 at the Department of Computer Science, The University of Liverpool.

Created and maintained by Frans Coenen. Last updated 15 May 2001