BCTCS13 University of Sheffield March 25 1997
It was agreed (nem. con.) that subject to the agreed amendements being incorporated, that the Constitution be adopted. The Secretary undertook to make the required changes and place the revised text under the BCTCS Web pages.
Additional suggestions received were:
Concerning the first of these, while there was some sympathy towards the idea of fixing a ceiling on registration costs, no definite agreement was reached on what this would be. Ursula Martin (St. Andrews) expressed some concern regarding attempting to implement such a scheme in time for BCTCS14 when many arrangements were already in place. It was agreed (nem. con.) that the Organising Committee should liaise with the Local Organisers at St. Andrews regarding the viability of capping registration costs for BCTCS14.
On the matter of Proceedings, the President outlined a number of options for selecting the content of such: including papers from invited/tutorial talks if the presenters were agreeable; allowing presenters of contributed talks to indicate if they wished an accompanying paper to be considered for inclusion following a refereeing process. John Tucker (Swansea) pointed out the considerable logistic problems that would arise in coming to a suitable agreement with a publisher, e.g. royalty payments, committment to publish annually (without having to renegotiate year-on-year), provision of copies of proceedings to conference delegates. A formal proposal was put by John Tucker (seconded: Paul Dunne) that the Organising Committee should undertake a thorough investigation of the details and options concerning producing a regular proceedings and present a provisional report concerning their findings and recommendations at BCTCS14. This proposal was passed nem. con.